Checking Out Files
Modification requirement on a particular file can be achieved by checking out a file from the application and then making revising that file. Checking out allows that particular user to work on that specific file. The other users can view the file but won’t be able to work on it. Checking out essentially means downloading the files on your local computer but an instance of the file will remain in the application. You can open to view a checked out file. After making the revision the file can be checked in to be made part of the application again i.e. a revised version of the same file will be uploaded in the application. Also, you cannot check out the same file multiple times.
Follow the given procedure to check out the selected file(s) from a specific folder:
- Select the files to be checked out from the specific folder in the list of Collection Files.
- Click on(More button) at the top right-hand corner of the screen. A number of options within a menu appear.
- Click Check out files menu item.
Screenshot below displays a checked out file (the name of the user who checked out the file is displayed under 'File status' column):